The Reservation Process

Step One-SELECT A DATE AND RESERVE IT
Contact Clarissa Ellis to determine what dates are available for your school to visit. Reservations are made on a first come first served basis when dates are available. Please copy, fill out, and mail or fax us the Reservation Form found in the Appendix of this planner. Once a space is reserved on our calendar, a confirmation will be sent to you . Our policy is that if a school wants to return the next year at the same time, they have priority. HOWEVER, they MUST return a reservation sheet to us within TWO weeks of their visit to claim that spot.

Step Two - SCHEDULE CLASSES
In order to prepare for your visit, the Audubon Center needs to start planning early. You will need to complete and mail or fax to the Center the Scheduling and Billing Information form NO LATER than 2 MONTHS prior to your reserved date. A copy of this is included in the appendix of this planner. All the information needed to prepare a specific schedule for your school is included on this form.

Step Three-CHECK THE SCHEDULE
Once the Scheduling and Billing Information form has been received, the Audubon Center will create a schedule for your school based on your program requests. A copy of this will be sent to the coordinating teacher at least one month before your arrival. Please check the schedule carefully and contact the Clarissa Ellis about any changes NO LATER than two weeks prior to your arrival. Make sure you have all the students health and release forms completed, signed and in your possession when you arrive at the Center.

Step Four-COME TO THE AUDUBON CENTER
A fun filled educational trip to the Audubon Center of the North Woods!!

Step Five-FINAL BILLING
The final billing will be done upon your departure. It is calculated according to the number of persons attending . Room and equipment damages charged are also included in this bill. A single check payment may be made immediately, or within 30 days with no interest. Thereafter, an interest charge of 1.5% per month will be added. All bills must be paid in full before your next visit to the Audubon Center.

Note:
When the Scheduling and Billing Information form is returned to the Audubon Center a schedule will be created for your group. This schedule along with your other paperwork will be sent to you.

Changes and Cancellations

In order to reschedule a cancellation of your reserved space the Audubon Center needs at least FOUR MONTHS notice prior to the reserved date. Schools canceling later than 120 days before arrival are required to pay a percentage of the fee based upon the following schedule. The cancellation penalty will not be charged if we are able to schedule another group of equal or greater number in your cancelled time slot.

Cancellation Penalty

• 30 day notice 50% of fee
• 31-60 day notice 40% of fee
• 61-90 day notice 30% of fee
• 91-120 day notice 20% of fee

[Contents] [Choosing Classes] [Class Descriptions]
[Cost & Fundraising] [Scheduling Classes] [Services] [Reservation Process]
[Group Management] [Lodging & Meals] [About ACNW] [Additional Opportunities] [What to Bring]
Return to main K-12 page